5 Signs It's Time to Switch
If any of these sound familiar, you're leaving money on the table every single day.
You're losing money to expired stock
Without expiry tracking, products sit on shelves past their use-by date. You only discover them during stock counts — by then, the money is gone.
KES 50,000+ wasted per quarterInsurance claims take weeks
Filing claims manually on paper or phone means long turnaround times, missing documentation, and revenue that arrives months late — if at all.
Delayed payments & lost revenueYou have no real-time reports
You can't see today's margins, best-selling products, or staff performance. Decisions are based on guesswork instead of data.
Poor decisions costing KES 100K+/yrStaff management is chaos
Tracking attendance in notebooks, manual payroll calculations, no accountability for cash shortages or missing stock.
Payroll errors & staff disputesYou've outgrown your current system
You want to open a second branch, launch online sales, or integrate M-Pesa — but your current setup can't handle any of it.
Missed growth opportunitiesWe Do the Heavy Lifting
Switching doesn't have to be painful. Our team handles everything so you can focus on running your pharmacy.
We assess your current system
A 15-minute call to understand your products, workflow, and pain points. No commitment required.
We import your data
We migrate your products, customers, and suppliers from spreadsheets, other POS systems, or even paper records — in 24 hours.
We train your team
Free live training session for your entire staff. We cover POS, inventory, reports, and everything they need to get started.
You go live
Run both systems in parallel for 1 week so you feel confident. Then switch fully to PharmaSync with ongoing support.
Before vs After: See the Difference
Here's what changes when you switch from your current system to PharmaSync.
Feature
Your Current System
PharmaSync
Stock tracking
Manual counts
Real-time FIFO tracking
Expiry management
Discover too late
90-day automated alerts
Insurance claims
Paper/phone filing
Digital submission + tracking
Tax compliance (E-TIMS)
Manual filing
Automatic E-TIMS integration
Reporting
None or basic
Full financial statements
Staff management
Notebooks & guesswork
QR attendance + payroll
Multi-branch
Not possible
One dashboard for all branches
Online sales
None
Built-in online store
The Cost of NOT Switching
Your current system isn't free — it's costing you in ways you don't even realize.
Expired stock waste
KES 200,000/yr
Stockouts losing customers
KES 150,000/yr
Manual processing errors
KES 80,000/yr
Compliance & tax risk
KES 100,000+/yr
Staff time wasted on paperwork
KES 120,000/yr
Hidden costs per year
KES 650,000+
PharmaSync costs per year
KES 59,988 - 119,988
(KES 4,999 - 9,999/month)
Your net savings
KES 500,000+/yr
PharmaSync pays for itself in the first month.
Pharmacies That Made the Switch
Hear from pharmacy owners who switched to PharmaSync and never looked back.
“We were using Excel for everything — stock, sales, even payroll. Within the first month of switching to PharmaSync, we caught KES 80,000 worth of near-expiry stock that would have been a total loss.”
Saved KES 80,000 in the first month from expiry alerts alone
👤
James Mwangi
Owner, Afya Pharmacy
Nakuru, Kenya
“Our old POS couldn't handle insurance claims at all. We were filing everything on paper. PharmaSync automated the whole process — now we get paid in days, not months.”
Insurance claim processing time reduced from 3 weeks to 2 days
👤
Grace Wanjiku
Pharmacist-in-Charge, MediCare Chemist
Thika, Kenya
“We had 2 branches and zero visibility into what was happening at the second one. PharmaSync gave us one dashboard for everything. We opened our third branch within 6 months because we finally had the confidence and data to scale.”
Scaled from 2 to 3 branches in 6 months with full visibility
👤
Peter Otieno
Managing Director, HealthPlus Pharmacies
Kisumu, Kenya