Never Run Out of Stock, Never Waste on Expired Products
FIFO batch tracking, OCR invoice uploads, automated expiry alerts, smart reorder predictions, and multi-supplier management — all built for the way Kenyan pharmacies actually work.
Without Proper Inventory Management...
Most pharmacies lose 10-15% of revenue to poor stock management. These are the problems we hear every day.
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Frequent stockouts on best-selling products that drive customers to competitors
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Thousands of shillings lost monthly to expired products discovered too late
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Blind ordering based on gut feeling instead of actual sales data and trends
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Manual stock counts that take hours, are error-prone, and disrupt operations
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No real-time visibility into inventory value for financial planning or insurance
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Confusion managing multiple suppliers with different pricing, terms, and reliability
How PharmaSync Solves This
FIFO Batch Tracking
Automatically dispense oldest stock first. Every batch is tracked with purchase date, expiry date, cost price, and quantity — ensuring compliance and minimizing waste.
OCR Invoice Upload
Snap a photo of supplier invoices and let AI extract product names, quantities, batch numbers, and prices. Receive stock in seconds, not hours.
Automated Expiry Alerts
Get notified 30, 60, or 90 days before products expire. Schedule markdowns, returns to suppliers, or donations before stock becomes a total loss.
Smart Reorder Predictions
AI analyzes your sales velocity and lead times to predict when you will run out. Generate purchase orders automatically at the right time.
Multi-Supplier Management
Compare prices across suppliers, track supplier reliability, and maintain preferred supplier lists per product. Always get the best deal.
CSV & Bulk Import
Import your entire product catalog via CSV. Bulk update prices, categories, and reorder levels in one operation.
Real-Time Stock Valuation
Know your inventory value at any moment — by cost, retail price, or weighted average. Generate valuation reports for audits and insurance.
Shelf Location Mapping
Assign shelf and bin locations to every product. Speed up picking, reduce search time, and make stock counts faster and more accurate.
The Results
What pharmacies achieve with PharmaSync Inventory Management
80% Reduction in Expiry Waste
Automated FIFO dispensing and early expiry alerts ensure products are sold or returned before they expire.
Zero Stockouts on Top Products
Smart reorder predictions and automated purchase orders keep your best sellers always in stock.
30% Reduction in Dead Stock
Sales velocity analysis identifies slow movers early so you can adjust ordering before capital gets tied up.
2 Hours Saved Daily on Stock Counts
Shelf location mapping and batch tracking make physical counts faster and more accurate.
What Our Customers Say
“Before PharmaSync, we were losing over KES 200,000 per month to expired stock. The FIFO batch tracking and expiry alerts changed everything — we have cut our losses by over 80% in just three months.”
Reduced expiry losses from KES 200K to under KES 40K monthly
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Dr. Jane Mwangi
Owner & Superintendent Pharmacist, HealthFirst Pharmacy
Nairobi, Kenya